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Ohio Farmers Insurance Co
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180000DH Requisition #
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BUILD YOUR FUTURE, WHILE PROTECTING THEIRS.

You will be challenged. Rewarded. And valued for your unique experience, background and perspective.

Join a team where hard work pays off and original thinking is celebrated. As you build your future at Westfield, you will quickly learn that protecting our customer’s future is at the heart of what we do. We deliver on our promise to help restore lives and rebuild businesses when the unexpected happens. Building relationships has been a part of our culture since 1848.

Be a part of a team that recognizes and appreciates those who take initiative, seek opportunity and strive for innovation in a changing world.

 

Accounting Specialist 1 Job Summary

Salary Range: $34,370.00-$39,526.00-$44,681.00

 

 

The Accounting Specialist 1 is responsible for Accounts Payable duties of moderate complexity with direct supervision.  Runs multiple pay cycle processes in the Accounts Payable system ensuring daily disbursement of checks, electronic payments, and emails remittance. In addition, the Accounting Specialist 1 enters invoices, check authorization requests, Single Payment Vendor requests, and/or purchase order-related invoices.   Verifies and honors daily drafts. Reviews vouchers, all invoices and check authorization requests for accuracy . Prepares all incoming checks, currency and coin for bank deposit including scanning and endorsing checks for remote capture deposit.  Prepares and posts daily journal entries to the general ledger. Reconciles various General Ledger and Subsidiary Ledger accounts. The Accounting Specialist 1 must apply a strong working knowledge of accounting and banking terminology, accounting best practices and department procedures while following pre-established guidelines.

 

 

Essential Functions (primary functions and/or reasons the job exists in order of importance)

1. Responsible for Accounts Payable duties of moderate complexity with direct supervision. 

2. Runs multiple pay cycle processes in the Accounts Payable system (PeopleSoft application) to ensure daily disbursement of checks, electronic payments, and emails remittance advices to vendors for all Westfield subsidiary companies.

3. Enters invoices, check authorization requests and/or Single Payment Vendor requests from Excel spreadsheets into the Accounts Payable system.

4. Enters Purchase Order-related invoices into the Accounts Payable system which may require a more complex awareness of criteria for capitalized and asset coding.  Codes may include account, department, function, line of business and state assignments.  Reviews match exception reports and works closely with Sourcing, Receiving and Corporate Tax departments.

5. Verifies and honors daily drafts presented by the bank within the 24-hour time period required for completing the draft presentment process. Balances daily between the bank and general ledger working closely with Treasury Operations team and Claims department. Records stop payments and reapplied drafts in the financial system to ensure all systems are in sync.

6. Reviews all invoices and check authorization requests entered by co-workers to verify accuracy of voucher entry including correct coding, payee information, payment terms, payment amount, sales tax, payment method, bank accounts, payment comment and journal line description.

7. Prepares all incoming checks, currency and coin for bank deposit daily in timely manner for pick up by Security officers.  Operates equipment to electronically scan and endorse checks for remote capture deposit.  Records and reports daily deposit amounts to Treasury Operations at appropriate time. 

8. Provides high standard of service to all customers in person at department window for a wide variety of interactions which may include providing change orders to hospitality operations, issuing cash advances, accepting payments for personal shipping charges, answering general questions and interacting with security officers at designated times.

9. Maintains and protects corporate petty cash, including placing currency and coinage orders with the bank as needed to replenish home office petty cash as well as coding of cash advances by determining proper accounts, department and project codes for correct budget postings to the general ledger.

10. Prepares and posts daily journal entries to the general ledger to record incoming miscellaneous receivable payments including premium payments collected at the corporate lock box, entered in the billing system, claims system, vending machines, and/or any other miscellaneous payments received in-house.

11. Administers the service office lease payment process ensuring accurate coding and timely payment; proper authorization, contractual compliance, and review of monthly statements. Works closely with Real Estate Operations, lease management vendor and landlords.

12. Responsible for accurate and timely check distribution on a daily basis including logging of check numbers, mailing of checks, contacting internal customers when checks are available for pick-up, matching of attachments with corresponding checks, and ensuring proper formatting of international mailings.

13. Researches any payment term discounts lost due to untimely payment on quarterly basis and posts entries to chargeback lost discounts to department responsible for loss.

14. Records Accounts Receivable balances due the company for reimbursed personal shipping charges and prepares external postage invoices.  Maintains and reconciles receivable spreadsheets and duns employees and external customers for past due balances.  Escalates 90-day outstanding balances to leader.

15. Performs other clerical duties as assigned including but not limited to mail distribution; monitoring and replying to the Accounting Services shared Outlook mailbox; and filing and preparing vouchers for scanning into ECM per the corporate retention policy.

16. Reconciles various General Ledger and Subsidiary Ledger accounts.

17. Assists with maintaining and updating department procedures for assigned tasks.

18. Travels occasionally in order to participate in special assignments, training, and/or travel between office locations.

 

Desired Qualifications/Experience/Certification/Education (in order of importance)

1. 2 or more years of experience in performing accounts payable, accounts receivable and/or bookkeeping functions, which results in general working knowledge of accounting principles and month-end closing processes.

2. Experience in Microsoft Office software products, accounts payable software (preferably PeopleSoft), and 10-key calculator. 

3. Strong organizational skills gained through previous work experiences. 

4. Experience multi-tasking and prioritizing previous work assignments to ensure deadlines are met.

5. Experience being adaptable and resourceful in various situations.

6. Experience learning information, retaining, and applying in a work environment.

7. Proven ability to follow through on commitments and effectively meet deadlines.

8. Strong verbal and written communication skills with experience providing customer service in a professional manner.

9. High school diploma, GED equivalent, OR demonstrated commensurate experience.

 

Physical Requirements (specific to the role) 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to work effectively in an office environment for 40+ hours per week (including sitting, standing, and working on a computer for extended periods of time).

•  Ability to communicate effectively in a collaborative work environment utilizing various technologies such as:  telephone, computer, web, voice, teleconferencing, e-mail, etc.

• Ability to physically and accurately file.

• Ability to physically make deliveries throughout the building.

• Ability to review and evaluate printed material.

• Ability to travel as required.

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

 

 

Westfield offers a Total Rewards program that focuses on compensation, benefits and wellness, and includes perks like 401(k), pension plan, annual incentive, education reimbursement, flex-time, onsite fitness center and casual dress. Work-life balance, recognition, and learning and career development are all part of a rewarding career with Westfield.

To learn more about Westfield and the opportunities available, please visit us at westfieldinsurance.com.

 

We are an equal opportunity employer/minority/female/disability/protected veteran.

If you need assistance applying for a job with the online application process because of a disability, please contact the Human Resources department at HRAssist@Westfieldgrp.com. This assistance is limited to those applicants who need help due to a disability.


We are an equal opportunity employer/minority/female/disability/protected veteran.

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Ohio Farmers Insurance Co

Westfield Center, Ohio, United States

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Requisition #: 180000CB